Party & Charter Bus Prices: How to Calculate Your Maitland Bus Rental Costs

The cost of renting a party bus or charter bus depends entirely on your specific needs. Think about things like how many people are in your group, the distance you’ll travel, and any special amenities you need. That’s where Maitland Party Bus Company can help! We’ll get you an instant quote in just 30 seconds – give us a call or use our easy online booking tool. With our 24-hour online booking, you can compare real-time pricing and find the perfect bus or party bus for your group. Get a custom quote right now by calling 407-792-5856

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How We Calculate Your Bus Charter Quote

The cost of your bus rental depends on a few key factors. When providing a quote, we take into account details like the type of vehicle you need, your route and mileage, the length of your rental, and any additional services requested. The price varies based on the specifics of your trip. We carefully consider these components when calculating your personalized quote to ensure it accurately reflects the requirements of your unique rental. The final total is based on the particulars of your charter bus trip.

Your Trip’s Distance and Time

The distance and time you need the bus will determine the base price. For trips around Maitland, say to a Magic game or downtown restaurant, we charge hourly. But longer trips to Daytona Beach or a multi-day tour of Florida’s coast require day or mileage rates. The magic number is four hours – under that and we charge hourly, over that and it’s a day rate. We’re flexible on customizing your itinerary, just know additional miles or hours may incur additional fees. Let us know your trip details and we’ll provide a precise quote for rides around Maitland or across the state.

When You’re Traveling

Rates for charter buses in Maitland spike during the busy spring season. March through May is prom and graduation season for high schools, driving up demand for buses to transport students. Winter residents also flock down to Florida through March, booking group transportation for golf trips and tours. The Orlando Magic’s season runs October through April, leading to pricier game day rentals on weekends. July and August become budget-friendly when schools are out of session. Book at least 3 months ahead for the lowest rates. Know that weekends cost more than weekdays – so for the best deal, depart midweek. Avoid major Florida travel holidays like Memorial Day, July 4th, and Labor Day when buses book up fast. Plan your Maitland charter bus trip around high seasons and you’ll save big.

Your Trip’s Starting Point and Final Stop

The starting and ending points of your bus rental determine a big part of the total cost. We have charter buses available across every city and town in Florida. Larger metro areas like Miami, Orlando, and Tampa make it easier to find an available bus thanks to higher demand. Smaller cities or rural areas often mean fewer buses and higher prices due to lower supply. We also factor in deadhead miles – the distance our bus needs to travel while empty to reach your group’s starting point. For example, a one-way charter bus rental from Miami to Orlando involves around 235 miles of deadhead driving. This incremental cost gets added to your total quote. With depots statewide, we can provide an accurate price estimate no matter where your trip begins or ends.

Type and Number of Buses

When booking a bus rental in Maitland, the type of bus you choose will directly impact the total cost. We offer a variety of buses to accommodate both large and small groups, including minibuses, motorcoaches, entertainer coaches, party buses, and standard charter buses. Minibuses are the most affordable option, perfect for shorter trips with less than 35 passengers. For interstate travel or large groups, a full-sized charter bus is ideal. Luxury entertainer coaches have premium amenities like kitchens, restrooms, and lounge areas resulting in higher prices. Similarly, decked-out party buses with lighting, sound systems, and TVs cost more than basic charter buses. Carefully select the right bus size and features for your trip to optimize value. The number of seats filled also reduces the per-person price. In the end, the ideal bus for your group balances affordability and the amenities you need.

How to Keep Costs Down

Book at least 3-6 months in advance to lock in the best rates and secure your preferred bus. Avoid booking during peak event seasons like prom, spring break, and major sporting events when demand drives prices up. Opting for a weekday rental rather than weekend can also yield savings. Finally, mapping out a route that avoids toll roads and equipment fees like stadium parking and WiFi can help trim extraneous costs off your total bill. The key is planning ahead and being flexible with your date and route to find a charter bus deal.

Get a Quote Today!

Getting an instant online quote for your bus rental from Maitland Party Bus Company couldn’t be simpler. In just seconds, you can receive a customized price estimate tailored to your specific trip details. Either call 407-792-5856 or use our convenient online booking tool to get started. Just input your desired date, starting point, final destination, number of passengers, and any special features you want. Our system will quickly calculate your quote based on this key information. Within moments, you’ll have a detailed price summary for review. You can easily compare vehicles, weigh the costs of extras, and reserve your perfect bus hassle-free. With real-time pricing and booking available 24/7, we make event transportation planning easy. Get your personalized quote today!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A middle school science teacher in Maitland wanted to take her students on an end-of-year field trip to the local zoo. She coordinated with the other science teachers, and they had a total of 112 students signed up across all their classes. The school buses didn’t have air conditioning, so they opted to rent charter buses for the day. They got a quote for two 56-passenger buses at $150 per hour each. The total trip time was 10 hours to account for traffic and lunch. With the 10 hour rental and two buses, their total came out to $3,000. They added an 18% tip, bringing the grand total to $3,540. Divided across all 112 students, it came out to only $31.61 per student for a fun and educational field trip with comfortable, reliable transportation. The teacher was thrilled it worked within their field trip budget.

Example #2

A tech startup in Maitland wanted to host an offsite team building event for their employees. They decided to book a day trip to Universal Studios for their 75 person staff. To transport everyone together, they rented a 56 passenger charter bus for the day. The total cost for the 10 hour charter came to $1,650. This included pick up and drop off at their office, as well as waiting at the theme park while they enjoyed the day. With 75 passengers, this worked out to only $22 per person for reliable transportation. The startup also added an 18% gratuity for their exceptional charter bus team, bringing their total to around $1,947. With door to door service, AC, and entertainment like WiFi and power outlets on board, the charter bus provided a comfortable and convenient group trip for their corporate event.

Example #3:

A youth basketball team from Orlando is traveling to Maitland for an away game. The team has 12 players ages 12-14 along with 2 coaches who need transportation. To keep the team together and have room for gear, the coaches decide to book a 20 passenger minibus for the 25 mile trip. They need the minibus for 5 hours to account for traffic and timing before and after the game. At a rate of $150 per hour, their 5 hour rental totals $750. The coaches also choose to add a 10% tip as a thank you for providing timely transportation, bringing their grand total to $825. The cost per player works out to only $68, much less than if parents had to drive separately. The team appreciates having their own minibus with space for equipment and team bonding during the ride.

Example #4:

A local community theater group in Maitland is putting on a production of Rent at the Dr. Phillips Center for the Performing Arts in downtown Orlando. Since many of the cast and crew live in Maitland, the director arranges a charter bus to transport everyone to and from the theater for the four night run of the show. She rents a 25 passenger charter bus at a rate of $150 per hour. The bus picks up the group at 5pm in Maitland, drops them off by 6 for a 7pm curtain, and then picks them up after the show at 10pm to return home. At 5 hours round trip each night for 4 nights, the total cost comes to $3,000. With 25 people splitting the cost, it comes out to just $120 per person for reliable transportation to and from the performances. The director tips 10% for providing exceptional service, bringing the total cost to $3,300 for four nights of charter bus service.

Example #5:

A bride and groom are getting married in Maitland, Florida with 125 guests attending their ceremony and reception. They decide to arrange transportation for their wedding party and guests to simplify logistics. The couple rents a 56-passenger charter bus to shuttle the wedding party between the hotel, ceremony, and reception venues. They also rent a smaller 28-passenger bus to provide continuous service for guests parking remotely to be transported to the ceremony and reception. The couple rents the 56-passenger bus for 10 hours at $150 per hour, totaling $1,500. The 28-passenger bus is rented for 12 hours at $120 per hour, totaling $1,440. The combined total for both charter bus rentals is $2,940, making it approximately $24 per person for transportation. The couple tips 10% at the end of the night, adding about $294 to the total cost. Providing charter bus transportation removes the stress of coordinating transportation and allows everyone to relax and enjoy the celebrations.